1. Bank & Cash Management
- Reconcile all township bank accounts (General, Road, Fire, Tax, Trust & Agency, etc.).
- Verify that treasurer’s balances match the clerk’s general ledger.
2. Revenue Collection
- Enter and receipt all incoming payments:
- Property taxes (in season)
- State revenue sharing
- County distributions
- Verify that all receipts are posted to the correct fund and account.
3. Disbursements
- Verify supporting documentation for each voucher.
- Ensure dualcontrol procedures are followed (clerk prepares, treasurer disburses).
4. Property Tax Administration (seasonal but critical)
During summer/winter tax season:
- Process daily tax payments.
- Update the tax roll.
- Balance tax collections to the bank.
- Prepare settlement reports for the county.
- Issue refunds or corrections as needed.
Offseason:
- Handle delinquent roll transfers.
- Respond to mortgage company escrow requests.
- Maintain accurate tax history records.
5. Investments
- Review maturity dates and interest earnings.
- Reinvest idle funds according to the township’s investment policy.
- Document all investment activity for the board.
6. Reporting
- Prepare and deliver to the township board:
- Monthly Treasurer’s Report (cash balances by fund).
- Investment report.
- Any concerns about fund deficits or unusual activity.
7. Internal Controls & Compliance
- Verify segregation of duties with the clerk.
- Ensure all receipts and disbursements have proper documentation.
- Keep up with State Treasury bulletins or updates.
8. Filing & Recordkeeping
- File bank statements, deposit slips, receipts, and disbursement records.
- Maintain organized tax roll documentation.
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9. Communication
- Respond to resident questions about tax bills, receipts, and balances.
- Coordinate with the clerk on any discrepancies.
- Communicate with the supervisor on budget impacts.
- Work with the assessor and county treasurer as needed.